Onboarding Resources

Greetings and welcome new faculty members!

We are delighted you have chosen Williams, and we welcome you to the campus community.

This page will help you navigate the faculty onboarding process at Williams.


Arrival Information

  • In light of the current pandemic, the Commonwealth of Massachusetts has begun a phased reopening, a process that is still subject to a number of restrictions and recommendations. Please check the Commonwealth of Massachusetts website for updates.

    Massachusetts Updates and Information
    Massachusetts Frequently Asked Questions

    It is important to note that access to offices and labs will not be available until your start date. Beginning in March, the Commonwealth of Massachusetts has instructed travelers arriving in the Commonwealth to self-quarantine for 14 days. If you arrive after your start date and this government restriction remains in place, please note that you should not come to campus to set up your office or lab until the self-quarantine period ends. If you need to meet with your colleagues or others, please use some form of remote communication. At this time, Williams College also recommends that all people limit their time on campus and masks be used in campus building common areas. Additional information can be found on the Coronavirus (COVID-19) Faculty and Staff FAQs.

    There are a number of food delivery options available in the Williamstown area should you need to self-quarantine or wish to reduce time in stores. Stop & Shop in North Adams offers Peapod online grocery shopping with delivery. Items from Big Y World Class Market in North Adams can be purchased and delivered through Instacart. In Williamstown, Wild Oats Market provides a curbside pickup business Monday through Friday (orders must be sent before 6am to be processed the same day, so please consider ordering the day before).


First Steps

  • If you have not already done so, please take a moment to complete our New Hire Form. This is a secure process and will ensure that our records are as accurate as possible.

  • Employment at Williams is contingent on the verification of background information and a criminal record check. Please keep an eye out for an email from our vendor, HireRight, Inc. For more information, please review our Background Check Policy. We will notify you when the background check process is complete to confirm your new appointment.

  • Following completion of the background check, the Office of Real Estate will reach out to new faculty about housing options.

    Williams owns and manages a number of faculty/staff residential housing units in Williamstown, from single homes to multi-family apartments. Residential housing is offered to eligible faculty and staff at market rates through a housing points and lottery process that occurs semi-annually. At other times, available housing is offered to new employees on a first-come, first-served basis. More information about faculty housing can be found in the Faculty/Staff Housing Handbook.

    Additionally, the College makes subsidized mortgages available to eligible faculty and administrative staff in order to assist them in acquiring homes in the Williamstown area. More information about this program can be found on the Mortgage Program page on the Office of Real Estate website.

    For additional questions about housing, please contact Bobbi Senecal by email at [email protected] or by phone at 413-597-2195.

  • As a condition of employment, you must complete Form I-9, Employment Eligibility Verification, which you are typically required to do in-person. Due to the current COVID-19 pandemic, in-person Form I-9 verifications are not possible.  Once the national emergency is ended, Carol Rand ([email protected] or 413-597-4162) in the office of Human Resources will contact you regarding steps to take to complete the Form I-9.


Before Your First Class

  • Due to the federal Family Educational Rights and Privacy Act, (FERPA), the Registrar’s Office requires a signed form from faculty to access course enrollment and student information online. Please review the Williams College FERPA Guidelines before requesting access. After reviewing the guidelines, please complete the Request Access to Williams Student Records.

  • As part of our ongoing work to ensure that Williams College is an inclusive community where members can live, learn, and thrive, all faculty members are required to complete the two following online training courses to inform and educate us about issues of harassment, discrimination, and sexual violence:

    • Mosaic: Prevent Discrimination and Harassment: Faculty & Staff
    • Mosaic: Prevent Sexual Violence Together

    Additional information and links to these courses can be found here.

  • Book order requests arrive very early: mid-November for the spring semester and mid-April for the fall semester. You shall receive an email about this, offering online book request submission.

    You may also place your book orders by email to the Williams Bookstore, the local Follett’s branch. Please bear in mind that although some of your students may purchase required texts through other vendors, students on financial aid must use the Williams Bookstore to receive the books through their financial aid package. Required books are fully covered by financial aid, but only during the first few weeks of the semester. Books you add later in the course may pose a financial burden for students on financial aid.

    For more information about creating a course reading packet, please see here.

    Course material can also be placed on reserve. For more information about this service, please see here.


Getting Connected

  •  You will receive an email with your Williams User ID. To activate your email account, please contact our Information Technology Client Services staff for a temporary password. The best way to contact them is to email [email protected]. Include your phone number for one of the staff to call you back since passwords will not be sent via email. If you are unable to email, please call 413-597-4090 and leave a message and include your phone number. They are staffed Monday through Friday between 8:30 am and 4:30 pm EST.

    Once activated, you may use your email address from anywhere in the world where you have an internet connection at http://email.williams.edu.

    For more information on setting up your email account, please see Initial Account Setup Directions.

  • There are three administrative systems at Williams - Human Resources, Student Academic Records and Finance. Human Resources System Self-Service allows you to view and update your personal information and emergency contacts. It is also where you will complete payroll tax and direct deposit information as well as view your paycheck and total benefits statement. You will also need access to the Student Academic Records System in order to view both course and student information.

    To log in to the Administrative Systems, you must have activated your Williams email address.

    Please note that access to the Human Resources System from off-campus will require 2 steps:

    1. Log in first with your Williams Network username (e.g. abc2) and password.
    2. Log into the Human Resources System with your User ID (e.g. W1234567) and that password.

    More information on how to set up your account can be found here.

  • As one way to enhance the security of your online data and the college’s electronic resources, all new faculty members are required to use 2-factor authentication with their Williams email accounts. This security measure should be established as soon as your email account is set up. Further explanation and instructions can be found here.

    You will also receive an email with instructions for completing the security awareness training program offered by the SANS Institute on behalf of Williams College. This training is designed to inform you of the steps you can take to protect yourself, your family, and our organization from malicious cyber activity. We ask that you complete this training by the date indicated.

  • As a new faculty member, one of the first and most important steps that we need to take prior to your arrival is to introduce you to the students. The Office of the Dean of the Faculty posts a short blurb about each new faculty member. Information might include a few keywords identifying your academic specialty and research interests, a sentence about where you did your graduate work and/or where and what you've taught previously, and perhaps another sentence about a major academic publication or research project, an extracurricular interest, or a skill. The only real directive is that they should not be lengthy. Please email Gerrit Blauvelt at [email protected] with your brief introductions.

    Additionally, the Williams people directory and the course catalog links to your faculty profile. Please double check to make sure that the information on your faculty profile is accurate. If information is incorrect on your faculty profile, please email Gerrit Blauvelt at [email protected]. You will need an account on your department’s website before you can make changes to your profile. If you have an account, you should be able to log into the site. If you can’t log in, contact your department’s administrative assistant or the web team to set up an account for you. More information on updating your profile can be found here.


Additional Resources

  • You may need guidance in navigating the wide spectrum of benefits offered by the college. Visit Human Resources for more information on benefits and tips on getting connected in the community.

    For proper taxation and distribution of your paycheck please complete these forms online through the Human Resources System on or after your hire date:

    1. Direct Deposit Authorization Form.
    2. Tax Withholding Forms W-4 and M-4. Per IRS guidelines if these forms are not completed you will be set up as if you are claiming single with zero allowances until you update the data.

    State law requires we provide information regarding Massachusetts Paid Family and Medical Leave. Please take a moment to read and acknowledge this required notice.

    The bswift benefits portal allows you to select and manage your benefits (excluding Retirement plans).

    The Retirement Income Plan requires one year of employment before participation may begin. However, if you have performed duties within the three year period immediately preceding employment by the College in a non-student capacity, the plan also provides for crediting prior eligible college/university employment. Have the Service Credit Form completed and returned to Megan Childers at [email protected].

    You are eligible to enroll in the Supplemental Retirement Income Plan without a waiting period. For information on the plan please visit Williams College Retirement Income Plan. Enrollment materials for the Retirement Income Plan are available on the HR Forms page.

  • A variety of workshops, presentations, and receptions designed to introduce and orient new faculty to work at Williams are offered annually during the latter half of August. Attendance is encouraged but not required.

  • The NetWorks program helps coordinate programs for all faculty that support our teaching, creative endeavors, and service to the college and profession at large, and provides information about the College’s resources in support of that work.

  • The Pedagogy Corner provides resources for course design and syllabus construction.